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10 Best Email Services for Small Businesses

  • Post category:Fin -Tech
  • Reading time:28 mins read
  • Post last modified:March 9, 2023

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In this post, we will check out the 10 best email services for small businesses.

An email has become a fundamental component of daily communication, especially for small businesses that rely on it to connect with customers, vendors, and team members.

While there are numerous email providers available, not all of them are created equal. As a small business owner, choosing the right email service can be a daunting task, as you need a provider that offers reliable email services, robust security features, and easy-to-use management tools.

To help you make an informed decision, we have compiled a list of the top 10 email services for small businesses based on their features, pricing, and overall user satisfaction.

Whether you need a basic email service or a more advanced solution with additional features like team collaboration and file sharing, you’re sure to find an email provider that meets your business needs in our list.

So whether you’re an individual or a small business, you need to know how to get your email in front of as many people as possible. In this article, I’m going to outline all of the best email services for small businesses.

10 Best Email Services for Small Businesses

1 Sendinblue

Sendinblue is one of the most popular and recommended platforms for email services on the market. the tool has everything needed to launch successful email campaigns.

The best part of Sendinblue is its forever free plan which is suitable for everyone who wants to start their email campaigns.

You can send up to 300 emails per day that too free of cost. Sendinblue is without a doubt one of the most popular email service tools available in the market.

Sendinblue is packed with all the features needed to have successful email campaigns. The platform also has a ton of templates with a built-in CRM.

Sendinblue also has machine learning capability which allows you to send emails at the most suitable time to maximize engagement.

It also has statistics with crucial reports that deliver metrics like open rates, click-through rates, and heat maps. The tool also comes with its email automation workflows.

You can start with the free plan which is good if you are just starting out. The other three plans available are Lite, Premium, and Enterprise which have some added functionalities.

2 Constant Contact

The best email marketing service for small businesses is Constant Contact. It’s easy to use, simple and clean and allows you to automate most of your email marketing campaigns.

Constant Contact also offers excellent customer support, which is important when it comes to making sure that your emails are getting through correctly and being read by the right people.

It’s just impossible not to mention Constant Contact when we talk about email services.

The platform comes with a drag and drops email builder which is super easy to start with. You can play with the text and images to create the best email format for your campaigns.

Constant Contact also provides a ton of mobile-optimized email templates which makes the user experience more compelling. 

You can grow your customer list quickly with landing pages, SMS, and more.

Constant Contact has an intuitive dashboard that authorizes you to stalk the progress of every email campaign.

You’ll be able to track the open rates to click-through rates, as well as info for each individual subscriber.

Automation is one of the added benefits of Constant Contact. The Pricing has two modules:- Core plan starts at $9.99/month and the Plus plan comes at $45/month.

3 Bluehost

Bluehost is a web hosting company that offers email services for small businesses. You can get a free email account, plus a lot of other features.

So, for example, you must use [email protected] instead of [email protected], this looks more professional especially if you are running a business.

So if you are using Bluehost you can access this service from the Bluehost control panel or I highly recommend switching to Bluehost as it is also WordPress recommended hosting service.

Bluehost’s email server also integrates with Gmail and other favored email providers as well.

4 Google Workspace

Google Workspace is a cloud-based email service that is part of the Google G Suite. It’s a great option for small businesses that are looking for a simple, secure, and cost-effective email service.

It is one of the most popular email services available in the market. For getting access to its email services you have to pay a nominal fee which starts as low as $6 per user per month for the Business Starter plan and can go as increased as $18 per user per month for the Business Plus version.

There’s a 14-day free trial available to test the service. In addition to professional email, Google Workspace also includes many other useful business tools like:

  • Google Drive (for cloud storage)
  • Google Docs (for word processing, spreadsheets, and presentations)
  • Google Calendar (for scheduling)
  • Google Sheets
  • Google Slides
  • Google Meet

5 Aweber

AWeber is still one of the best and top 10 tools in the market. The service you got from Aweber is great and truly affordable for any kind of business. An AWeber pricing list is really good and great if you are just starting out.

One of the best benefits of using Aweber is that its top features are available in every plan. Pricing is based on the number of subscribers you need for your campaigns.

Aweber Provides an easy drag-and-drop builder with pre-made templates, to create the best email formats for your campaigns.

You will also get progressive reports and analytics, which can be used to understand click-through rates and open rates. The platform also integrates with the other top apps which include WordPress, PayPal, elementor, Wix, and Google Analytics.

The free plan of Aweber is limited and the premium plan starts at $19.33 per month which is billed yearly.

6 Zoho Mail

Zoho Mail is a cloud-based email service that allows you to manage your business emails from anywhere and at any time.

It’s easy to set up, use and manage due to its user-friendly interface. Zoho Mail has a lot of features that can be accessed through the dashboard—the main screen that displays all your mailboxes, folders a,nd contacts when logged into Zoho Mail.

It offers some of the top features and is available in free and paid versions. The free service offers basic features which allow you to send and receive emails. Zoho Mail is number 6 in our list of 10 best email services for small businesses.

However, on the other side, the starter Mail Lite plan includes:-

  • Domain aliases
  • Email routing
  • Email and Folder sharing
  • Offline access
  • NewSecurePass email
  • Email recall
  • Tasks, Notes, and Bookmarks
  • IMAP/ POP access in email clients
  • Huge Attachments up to 250 MB

7 Microsoft Exchange Online

best email services for small businesses

Microsoft Exchange Online is an email service that is part of the Microsoft 365 Business bundle. If you’re looking for an all-in-one solution for your business, then this bundle is perfect for you.

You can use Microsoft’s business email as an individual product or in the mix with an Office 365 business plan.

There are three Exchange Online plans available.

Exchange Online Plan 1

This plan comes at the price of $4.00 per user per month which comes with the following features:-

  • 50 GB mailbox and messages up to 150 MB
  • Outlook on the web provides a premium browser-based experience
  • Focused Inbox makes it easy to track the email that matters most
  • Automatically move old messages to an In-Place Archive

Exchange Online Plan 2

Plan 2 costs you around $8.00 per user per month and comes with the following features:-

Everything in Exchange Online (Plan 1), plus:

  • 100 GB mailbox and messages up to 150 MB
  • Built-in data loss prevention (DLP)
  • Cloud Voicemail services with call answering, dial-in UI, and automated attendant

Microsoft 365 Business Standard

This plan costs $12.50 per user per month and comes with the following features:-

Everything in Exchange Online (Plan 1), plus:

  • Desktop versions of Office apps with premium features
  • 50 GB mailbox and custom email domain address
  • File storage and sharing with 1 TB of OneDrive storage
  • Maximum number of users: 300
  • Host online meetings and video conferencing for up to 250 people with Microsoft Teams
  • Inform and engage with communication sites and team sites throughout your intranet using SharePoint

Apps and services included

  • Microsoft Outlook
  • Microsoft word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Access (PC only)
  • MicrosoftPublisher (PC only)
  • Microsoft Exchange
  • Microsoft SharePoint
  • MicrosoftOneDrive

8 Rackspace Email

best email services for small businesses

Rackspace is the best email service for small businesses. Rackspace also ensures that it won’t sell user data. It complies with the General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA).

With Rackspace, you get 24/7 chat and phone support. You also get 25GB of email storage with every Rackspace email plan.

For as low as $2.99 per user per month, you get the following features:-

  • 24x7x365 expert support
  •  100% Uptime Guarantee
  •  Free and easy migrations
  •  Works with Outlook and mobile
  •  Premium spam and virus protection
  •  Large 25GB mailboxes
  •  Anywhere, anytime access

You also get a 14-day free trial to test the Rackspace Email service and witness if it’s right for your business.

9 Sendgrid

best email services for small businesses

SendGrid is an email marketing service that provides brands trust for reliable inbox delivery at scale.

 It is a powerful cloud-based SMTP provider that lets users effortlessly send emails without forming or sustaining email servers.

Sendgrid takes care of all technological issues, from managing the infrastructure to clambering your email needs.

It even offers real-time analytical data and has built-in monitoring tools. It Delivers Excellent Email Experiences and highly reliable and trusted choice for all kinds of businesses. Sendgrid is number 9 in our list of 10 best email services for small businesses.

10 Mailgun

best email services for small businesses

Mailgun is a cloud-based email service that’s ideal for small businesses. Mailgun has a number of features, but it’s also easy to use.

It also has a good reputation among tech users and professionals alike—and when you sign up with Mailgun, you’ll know that your emails are going out as quickly and reliably as possible.

The most important feature of any email service is its reliability: if your messages don’t go through, they’re not worth much at all (after all, no one wants their customers or clients thinking that they’re unresponsive).

Mailgun has been around since 2010, successfully sending millions upon millions of emails every day since then—and you can count on them continuing to do just that in the future too!

In short: if your business could benefit from sending out regular newsletters or other types of communication materials via email (or even just simple announcements), then Mailgun should certainly be considered among your top options for an inexpensive yet effective option!

Mailgun is a transactional email service that can be utilized to send, receive, or track emails. There is a free Trial plan for one month that allows you to send 5,000 emails per month.

After that, you’ll pay for the plan to access its email services which generally start at $35 per month. Mailgun is number 10 in our list of 10 best email services for small businesses.


We hope that this list has helped you find the email solution that is right for your business and we wish you success! Please reach out if there are any questions or comments regarding our recommendations.

Best Email Services For Small Businesses FAQs

Email is an essential part of any small business. It’s how you stay in touch with customers, prospects, and partners.

But email isn’t just for businesses – it’s also a great way to stay in touch with the people who matter most to you.

Email is a powerful way to build relationships, whether you’re looking for new jobs, asking for feedback on your latest product, or just keeping in touch.

Email marketing is one of the best ways to grow your business and create more revenue. But which email service is right for your small business? Here are a few things to consider when choosing an email marketing provider:

Capabilities: Do they provide all the features you need? Can they integrate with other apps and services? Do they have tools that can help boost your conversion rates?

Cost: How much will it cost me per month? What kind of discounts do they offer? Does their pricing scale based on my needs?

Support: Do they have 24/7 support available? If so, how quickly can I expect to get an answer? Can I talk to someone via phone or video chat if needed?

We highly recommend going with Sendinblue or Constant Contact for the best email services.

The answer to this question depends on your business and the size of your company. If you’re a small business owner with just a handful of employees, then you won’t need to spend much on email service.

Ask yourself what your business can afford – or what you want to spend – for monthly email service.

Kamran Khan

A geek, who just loves to update sports, gaming, and tech updates from around the world to the other geeks out there. A passionate sports lover, a tech geek from the mind, and a gamer from the heart.

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